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Exhibitor Information and Forms
(click on links below)
WHERE TO SEND FORMS.
Forms below are grouped by where they are to be
sent. Please be sure to send only Contract for Booth Space, Sign and Badge
Form, Product Summary, deposit, and Certificate of Insurance to Equine
Extravaganza. Electric and camping reservations go to The Meadow
Event Park. Decorator forms should be sent directly to Exhibits Inc.
Click on each form name to
download.
Contact us
for information on exhibiting: 410-349-9333
Make your host hotel reservations now
before it's sold out.
Equine Extravaganza Forms
Mail the following forms with deposit to:
Equine Extravaganza
640 Owl Court
Arnold, MD 21012
Individual Forms, Exhibitors must compete each of the following:
Additional Exhibitor Information:
Maps:
Optional Forms:
The
Meadow Event Facility Forms
Send these form directly to the Meadow Event Park:
Visit The Meadow Event
Park Website
Facility Map
*Note:
Wi-Fi is available in the Farm Bureau Center at no charge. Wi-Fi is
available at the Equine Complex for $40.00 for the duration of the event.
See Equine Center Facility Manager, Lesa Williams, for password.
Decorator Forms
Send the following forms directly to:
Exhibits, Inc.
2505 Glen Center Street
Richmond, Virginia 23223
Phone: 804-788-4400
Fax: 804-788-0186
h
Complete Decorator Package:
Individual Decorator Forms:
Certificates
of Insurance
All vendors and clinicians are required to have liability insurance. If
you have your own insurance, you need to provide a certificate of insurance to
the show office by Sept. 1st. If you do not have liability insurance, you
may apply for liability insurance from Total Event Insurance. CSI Entertainment
Insurance is offering vendor insurance for those vendors who do not have their
own liability insurance. Their price for Equine Extravaganza exhibitors only is $100.00.
Note: If you are quoted a price
other than the $100.00 please be sure to Contract Lori Nelson (below) directly.
Click
on the following link to start your quote process:
Vendor Insurance Application
Once submitted
CSI will be in touch with you via phone or email when your quote is ready.
(Note: As an FYI, If
you are shopping for insurance for other shows, CSI also offers 6 month and
annual pricing for exhibitors. They recently quoted the following prices.
6month vendor coverage is $ 617.50
Annual vendor coverage is $ 1287.50)
Lori Nelson | Director
of Special Events
A |
CSI Special Event Insurance| 2920 Taylor St | Dallas | TX | 75226
T | 800-204-1523
(x2103) D |
214-635-3298 F |
214-594-5479
E |Lori@csicoverage.com W |
www.csicoverage.com
Lori Nelson
2920 Taylor
Dallas, TX 75226
Phone: (214) 635-3298
Fax: (214) 594-5479
Direct: (214) 635-3298
Email: lori@csicoverage.com
www.csicoverage.com
State and County Information
Vendor Sales
Licenses and Administrative Fee: Submit $30 to Equine
extravaganza with contract
All
vendors who offer items for sale are required to pre-register with Caroline
County and obtain a vendor permit prior to the event. Caroline's County has
passed the administration responsibility of collection of these fees on to
Equine Extravaganza. Equine Extravaganza will collect $30.00 from each vendor to
cover the cost of the Caroline County permit ($15.00) and the Equine
Extravaganza administrative fee ($15.00). Equine Extravaganza will report
exhibitor information to Caroline County. This fee is per event.
Retail Sales Tax
The
reporting of tax information is the responsibility of each vendor. For
additional information on the state of Virginia tax requirements contact the
Virginia Department of Taxation at 804-779-3078.
Booth Rental Pricing
Exhibit Hall Booth Space
NOTE: Space
| |
Before August 1st |
After August 1st |
|
First Booth 10x10 (price each) |
$695.00 |
Add 10% |
| Additional
Booths 2 to 4 booths (10X10)
(price each) |
$675.00
|
Add 10% |
| Additional Booths 5-8
booths (10X10)
(price each) |
$625.00 |
Add 10% |
| Non-Profit Club,
School, or Breed Association
(price each) |
$595.00 |
Add 10% |
| Corner Space
(price each) |
$75.00 |
Add 10% |
| Premium Space
(price each) |
$75.00 |
Add 10% |
| |
|
|
Cosequin Annex Tent
| |
Before August 1st |
Before August 1st |
|
10x10 Exhibit Booth |
$500.00 each
|
Add 10% |
| 10x10
Virginia's Finest Exhibit Booth |
$300.00 each |
Add 10% |
| Corner Stall |
$75.00 each |
$75.00 each |
Breed and Stallion Booth, Breed and
Stallion Tent:
| |
Before August 1st |
Before August 1st |
|
Breed Stall and Booth |
$450.00 each
|
Add 10% |
| Additional
Breed Stall |
$250.00 each |
Add 10% |
| Stallion Stall and
Booth |
$550.00 each |
Add 10% |
| Additional Stallion
Stall |
$350.00 each |
Add 10% |
| Corner Stall |
$75.00 each |
$75.00 each |
(Breed and
Stallion booth and stall includes one booth and one stall in exhibit
area, plus one overnight stall in the barns. Bedding not included. Each
participant will receive 2 bags of initial bedding with each
booth/stall. All other bedding must be purchased by participants.)
Additional stall includes one additional stall in the exhibit area and
one overnight stall. Bedding must be purchased separately.) |
Bulk Space, Inside and Outside:
| |
Before October 1st |
After October 1st |
|
Inside |
$2.75/sq. ft |
Add 10% |
| Outside:
500-2000 sq. ft |
$2.00/sq. ft. |
Add 10% |
| Outside: 2000+ sq. ft. |
$1.80/sq. ft |
Add 10% |
Host Hotel
The Best Western Kings Quarters is our host
hotel, offering great rates for our vendors and attendees. It' is less
than 2 miles from the Meadow Event Park and a bargain with Free WiFi, an onsite
Denny's (open 24 hrs) and an onsite lounge that opens at 5PM each day. Book
early, as rooms will sell out quickly.
Best Western Kings Quarters
16010 Theme Park Way
Doswell, VA 23047
Phone: 804-876-3321
sales@bestwesternkingsquarters.com
www.bestwesternkingsquarters.com
Equine Extravaganza Rate:
$42.99
plus tax.
Special show rate rooms are limited and on a
first come, first served basis.
Be sure to ask for
the Equine Extravaganza Rate!!
Hotel Brochure
Holiday Inn Express & Suites
8.7 miles –
approximately 13 minutes
107 South
Carter Road
Ashland, Va
23005
(804) 752-7889
www.hiexpress.com/ashlandva
Extending
rate of $74.00 for King, $79.00 for 2 Queens, to Equine Extravaganza
attendees—Please mention Equine Extravaganza to get
Special rate. The code is EEE
Located: One
exit South of Meadow Event Park, Traveling from 95 North exit 92B / from 95
South exit 92
Hotel offers:
Complimentary Hot & Cold breakfast, Complimentary High Speed Internet
In room
Microwave & Refrigerators in rooms, Indoor Pool
Many
restaurants in the area, with Cracker Barrel adjacent to hotel
Ruby Tuesday,
Applebee's, Brick Oven to name a few….
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