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Exhibitor Information and Forms
(click on
links below)
WHERE TO SEND FORMS.
Forms below are grouped by where they are to be sent.
Please be sure to send only Contract for Booth Space, Sign and Badge Form,
Product Summary, deposit, and Certificate of Insurance to Equine Extravaganza. Electric and camping
reservations go to The Meadow Event Park. Decorator forms should be sent
directly to Exhibits Inc.
Click on each form name to
download.
Contact
Terri Sharp for
information on exhibiting: 740-869-3976.
Equine Extravaganza
Forms
Mail the following forms with deposit to:
Equine Extravaganza
640 Owl
Court
Arnold, MD 21012
Individual Forms, Exhibitors must compete each of the following:
Additional Exhibitor Information:
Maps:
Optional Forms:
The Meadow Event Facility
Forms
Send these form directly to the Meadow Event Park:
Visit The Meadow Event
Park Website
Facility Map
*Note:
Wi-Fi is available in the Farm Bureau Center at no charge. Wi-Fi is
available at the Equine Complex for $40.00 for the duration of the event.
See Equine Center Facility Manager, Lesa Williams, for password.
Decorator Forms
Send the following forms directly to:
Exhibits, Inc.
2505 Glen Center Street
Richmond, Virginia 23223
Phone: 804-788-4400
Fax: 804-788-0186
h
Complete Decorator Package:
Individual Decorator Forms:
Certificates
of Insurance
All vendors and clinicians are required to have liability insurance. If
you have your own insurance, you need to provide a certificate of insurance to
the show office by Sept. 1st. If you do not have liability insurance, you
may apply for liability insurance from Specialty Insurers. Prices vary based on
type of insurance (vendor or clinician) and space reserved.
Specialty Program Insurors is
offering Equine Extravaganza vendors a special rate. Please call Keri
Whitaker (below) for assistance.
If you need help with liability
insurance, please feel free to contact:
Keri Whitaker
Specialty Program Insurors
4300 Shawnee Mission Parkway
Fairway, KS 66205
800-338-3313 or 913-676-9387
Fax 913-676-9358
keri.whitaker@hwins.com
http://rodeoinsurance.com
A late $30.00 late fee will be charged with certificates received after
September 1st.
State and County Information
Retail Sales Tax Licenses info
The reporting of tax
information and obtaining all necessary permits or licenses is the
responsibility of each vendor. All vendors are required to pre-register with
Caroline County prior to the event and obtain a vendor permit. The cost of
the permit is $30.00 (for sales less than $20,000.00). The permit is good
for one year. Information is available through Sharon Carter,
Commissioner of the Revenue; 804-633-4496 or
scarter@co.caroline.va.us. For additional information on the state of Virginia tax
requirements contact the Virginia Department of Taxation at 804-779-3078.
Booth Rental Pricing
Exhibit Hall Booth
Space
Breed and Stallion Booth, Breed and
Stallion Barns:
(Booths are in stalls space)
-
Breed Stall and Booth: $450.00 each
- Additional Breed Stall:
$250.00 each
- Stallion Stall and Booth:
$550.00 each
- Additional Stallion Stall:
$350.00each
- Corner Stall: $75.00 each
Bulk Space, Inside and Outside:
- Inside: $2.75/sq. ft.
- Outside: 500-2000 sq. ft.: $2.00/sq. ft.
- Outside: 2000+ sq. ft.: $1.80/sq. ft
Host Hotel
The Best Western Kings Quarters is our host hotel,
offering great rates for our vendors and attendees. It' is less than 2
miles from the Meadow Event Park and a bargain with Free WiFi, an onsite
Denny's (open 24 hrs) and an onsite lounge that opens at 5PM each day. Book
early, as rooms will sell out quickly.
Best Western Kings Quarters
16010 Theme Park Way
Doswell, VA 23047
Phone: 804-876-3321
sales@bestwesternkingsquarters.com
www.bestwesternkingsquarters.com
Equine Extravaganza Rate:
$69.99
plus tax.
Special show rate rooms are limited and on a
first come, first served basis.
Be sure to ask for
the Equine Extravaganza Rate!!
Hotel Brochure
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